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How do we monitor actuals against what was planned?

The 2 most important activities in project management are:

  1. Plan thoroughly
  2. Monitor

In layman's terms – decide what to do and then check that it is done.

There are several really cool ways to do this and the above slide displays this perfectly.

STAGES:  the project is divided up into stages for review and decision-making opportunities.

PLANS:  units of work are created for the project stage and work package.

TOLERANCES: these are controlled amounts of authority to create “space” for the various levels of management and enable the principle of “Management-by-Exception” to be applied.

Time-driven reports:  Checkpoint and Highlight reports are produced at agreed intervals – to monitor progress.

Registers and Logs: these repositories of dynamically changing information assist in reviewing progress.

End Stage and End Project reports (include Lessons Reports): these are important documents that assist in monitoring progress.

Product Status Accounts: these reports confirm that products have succeeded quality reviews and are used minimally at the end of each stage and during the Closing a Project process.

Issue and Exception processing:  take place at a low management level (team and project manager) and at a ‘Stage and Project’ level – the latter could result in escalation (also the Corporate/Programme level).

Belinda Clarke
Date : 
Monday, August 7, 2017 - 12:15
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